Document Controller

Job Description

Simply Recruitment are recruiting for a Document Controller to start ASAP on a role based in Necton, Norfolk.

The role will be running for a minimum of 12 months until the next phase of the project starts.

The rate of pay is negotiable and DOE.

PURPOSE OF ROLE: 

To support project delivery teams in the effective and efficient management and co-ordination of project and programme documentation in accordance with requirements outlined in the Business Management System.

MAIN TASKS:

• Overseeing of document upload/build up in Business Management System/SharePoint
• Maintenance and ongoing folder structure development in SharePoint
• Co-ordination of Requests for Information and Technical queries
• Ensure latest revision of all documentation is made available on system timeously, and advised to all
• Support Project teams in day-to-day usage of SharePoint in terms of document uploads, editing, downloads, training and advise etc
• Develop and implement a programme of document download from client’s portals if required
• Produce and review Document Control Procedures
• Support project teams in ensuring the smooth running of the screening and approvals process in terms of document issue
• Implement a plan of regular reviews of document storage in terms of location on SharePoint
• Working with Project Managers, co-ordinate the issue/approval and release of documentation
• Work with Office Manager to provide training on Document Management Systems
• Produce reports when needed of latest documents/drawings issued to Clients.

KEY ATTRIBUTES, SKILLS AND REQUIREMENTS:

Knowledge/Experience:

• Minimum of 3 years’ experience in handling documentation
• Working with multi discipline teams in office and construction site environments

Skills:

• Bright demeanour
• Good Communication Skills
• Excellent IT skills – with experience of using PowerPoint, excel, outlook, use of internet and document management systems eg. SharePoint, 4Projects
• Ability to work to tight deadlines
• Keen

Qualifications:

• Minimum of GCSE level in English and Maths
• A level standard education