Bid Co-Ordinator

Job Description

We are looking for a Bid Coordinator to work on a permanent basis in the Chorley area/hybrid.

The role is working Monday to Thursday (Friday, Saturday and Sunday are weekend).

There is flexible working, typically 2 days’ in the office and 2 days’ from home (depending on business needs).

Salary is c£32-37,000 per annum plus 25 days’ holiday and bank holidays, pension, healthcare etc.

Duties for the Bid Coordinator:

Tender Preparation & Coordination

• Compile and coordinate tender documentation in line with submission requirements.
• Support the Business Development function with pre-tender activities and deliverables.
• Review Invitation to Tender (ITT) documentation to identify compliance requirements, deliverables, and submission criteria.
• Coordinate technical and commercial contributions from internal delivery teams (e.g. engineering, production, project management, operations).
• Liaise with customers and external stakeholders as required throughout the tender lifecycle.
• Maintain oversight of live tenders, including those anticipated, in progress, and awaiting feedback.
• Take ownership of assigned tenders to ensure timely and compliant submission.

Document Control & Systems Management

• Manage document control processes within the bid lifecycle.
• Ensure all tender submissions meet high presentation and formatting standards.
• Produce supporting graphics, including organisation charts, process flow diagrams, and data tables.
• Maintain and update the enquiries and opportunities database.
• Monitor bid budgets in collaboration with finance systems and internal reporting tools.
• Support the use of integrated business systems and bid management software to maintain accurate financial and project data.
• Maintain shared drives, bid libraries, and departmental documentation repositories.

Process Improvement

• Contribute to continuous improvement initiatives within the bid function, including lessons learned reviews and process optimisation.

Administrative Support

• Arrange and coordinate meetings and manage calendars where required.
• Prepare meeting minutes and track associated actions to completion.